Missed deadlines
Statutory dates and follow-ups live in inboxes and spreadsheets until something slips.
Workers' Compensation case management
Keep every case, deadline, document, and billing item on track.
MediCase is AI-powered Workers' Comp case management software built for nurse case managers, independent CMs, firms, TPAs, and carriers who need control of the whole caseload — not another inbox.
AI assists documentation and reporting. It never makes clinical or claims decisions.
MEDICASE / CASELOAD
Active cases
148
Tasks due
23
Billing review
$18.4k
Alvarez, R. — Lumbar strain
Overdue2d
Nguyen, T. — Rotator cuff
Due today4h
Okafor, D. — Post-op follow-up
On trackFri
Urgent tasks
7 due today
Assigned across 4 case managers
Missed case alert
2 at risk
No activity logged in 9 days
HIPAA-aligned
Deadline tracking
Real-time alerts
Billing oversight
Team & solo workflows
The daily reality
Workers' Comp work fails at the edges, not the center
The case management itself is rarely the problem. What breaks is everything around it: dates, documents, handoffs, and billing.
Scattered documents
Reports, authorizations, and correspondence sit across email, drives, and fax queues.
Slow reporting
Status updates get rebuilt by hand every time a client or carrier asks.
Billing errors
Unbilled time, rejected items, and correction loops quietly reduce reimbursement.
Case visibility gaps
Supervisors can't see which cases are at risk until the escalation arrives.
Administrative drag
Skilled case managers spend their day on clerical work instead of case outcomes.
Platform
One operational system for the whole caseload
Purpose-built modules for Workers' Compensation, not a generic project tool bent into shape.
Case dashboard
Every active case with status, owner, next action, and risk signal in one operational view.
Tasks & deadlines
Automated assignment, due-date tracking, and escalation before a date is missed.
Communication
Case-linked notes and correspondence so context stays with the file, not a person.
Documents & email
Centralized, permissioned storage with a full history of what was filed and when.
Schedule
Appointments, site visits, and follow-ups aligned to the caseload calendar.
Real-time reporting
Program and caseload reporting that's ready when a client asks, not two days later.
AI workflows
Assistive AI that respects the record
MediCase uses AI where it removes clerical load — summarizing, surfacing, drafting — and stops well short of clinical or claims judgment.
Case status summaries
A reviewable narrative of what changed on a case, drafted from the record.
Overdue work surfaced
Signals for tasks and cases drifting past their expected timeline.
Documentation support
Structure and draft assistance so notes are complete and consistent.
Missing detail flags
Prompts when a case file is missing an authorization, report, or contact.
Reporting help
Assembles the data behind recurring reports for human review and sign-off.
Human-in-the-loop
No diagnosis, no claims decisions. Every output is edited and approved by your team.
Billing & time
Bill accurately without chasing paperwork
Capture billable time as work happens, review before submission, and close the loop on rejected items with a documented correction workflow.
- Time and expense capture per case
- Billing queue with pre-submission review
- Reject & Correct workflow for returned items
- Reimbursement oversight across the program
- Audit trail on every billing change
MEDICASE / CASELOAD
Active cases
148
Tasks due
23
Billing review
$18.4k
Alvarez, R. — Lumbar strain
Overdue2d
Nguyen, T. — Rotator cuff
Due today4h
Okafor, D. — Post-op follow-up
On trackFri
Outcomes
What changes in the first quarter
Fewer overlooked cases
Full caseload visibility
Faster follow-up
Alerts before due dates
Cleaner reporting
Client-ready in minutes
Reimbursement clarity
Every billable hour tracked
Independent case managers
Work like a firm, stay independent
Solo practitioners get the same caseload control, billable time capture, and client-ready reporting that larger teams rely on — without administrative staff.
Built for independentsSee MediCase on your caseload
A 30-minute walkthrough using your case types, deadlines, and billing workflow. No obligation, no scripted slide deck.